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Labels and printing

Fix clipping, scaling and unreadable labels

Diagnose the PDF, printer driver, stock and scan result in a consistent order.

For print operators · Reviewed September 9, 2026

Before you start

  • Use a saved PDF and one test sheet or label.
  • Keep a ruler and a QR-capable phone available.

Where to click

  1. 1PDF page properties
  2. 2Print settings
  3. 3Margins and feed
  4. 4Physical measurement
  5. 5Scan
  6. 6Adjust and revalidate
Illustrated navigation sequence. Exact controls appear in the numbered instructions below.

Step-by-step instructions

  1. 1PDF page properties

    Compare the document dimensions with the configured label or full sheet size. Confirm you opened the intended saved job.

  2. 2Print settings

    Select the correct media and 100% or Actual size. Turn off automatic shrinking, fitting and booklet or multiple-page modes that were not part of the layout.

  3. 3Margins and feed

    Check printable margins, roll calibration, gap sensing, orientation and sheet feed against the printer manual.

  4. 4Physical measurement

    Measure the printed page area and symbol. Inspect small text, clipping, color and the QR clear border.

  5. 5Scan

    Scan more than one lot code from the actual printed output. Confirm each opens its own destination.

  6. 6Adjust and revalidate

    If the stock layout changes, create a new validated job. Reprinting the same wrong settings cannot fix the layout.

What success looks like

The printed output matches the validated dimensions and every required element remains legible and complete.

If something goes wrong

One edge is clipped

The printer printable area may be smaller than the media. Increase margins or choose compatible stock.

Only QR scanning fails

Check ink contrast, physical QR size, quiet area, damage and destination availability.

Output looks correct on screen only

A screen preview is not physical printer acceptance. Keep the failed sample for comparison.

Still need help?

Send the workspace, facility, safe error and approximate time. Keep credentials and private activation links out of the message.

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